BLUE VALLEY YACHT CLUB

REGULAR BOARD MEETING

February 3, 2003 at Bob Mullen’s home

Directors Present: Ken Hays, Bart Bartholomew, Sean Kalic, Wayne Martin, Bob Mullen, Catherine Wisian

Officers Absent: None

Others present: Henry Otto, Mark Rice

Call to Order: The meeting was called to order at 7:07 p. m.

Reports:

Vice Commodore: Ken explained that not much is going on at the Club due to weather

Rear Commodore: Wayne reported that he has received mooring information from Chris Ross. He is looking forward to getting started at the Club as soon as weather permits.

Treasurer: Presented the Treasurer’s Report for the period Jan 1 – Feb 3, 2003. Bob highlighted that 11 members had already renewed their membership; among them were Lew Cocke and David Thompson, sailors who don’t use the facilities a great deal, but who continue to support the club.

Secretary: Bart reported that he had been working on getting a current list of addresses and email addresses of past members. He also is continuing to work on the member’s handbook that will be published in March.

Race Director: Catherine reported that she has been working on race dates. She mentioned that the KSU sailors have requested that some races be scheduled before Memorial Day so that they could participate before the depart for their summer vacations.

Social Director: Sean mentioned that he had been talking with Bart about proposing a new date for the Spring Banquet.

Old Business:

Shelter completion: Ken suggested that the Club try to finish the floor before warm weather arrives. He proposed that we try to pour the cement floor, which would have wire mesh reinforcement, approximately mid-March. He suggested that we table further discussion until the March Board meeting at which time final plans will be made.

Ramp from existing jetty to beach: Ken had previously distributed via email his proposal for the construction of this ramp. He explained that the ramp would have a curb that would prevent the walkway from going side-to-side very similar to the Corps of Engineers’ ramp on the other side of the cove; part of the project would also include filling the current void between the launch ramp and the jetty with cement. Ken also explained that this project certainly must be accomplished while the water is at a low level. Bob Mullen asked whether the Club should consider digging holes and installing cement anchor points as part of the same project. Ken will research the possibility of installing the anchors.

Motion: Ken Hays moved that the Board approve construction of the proposed ramp at a cost not to exceed $600.00. Wayne Martin seconded the motion. The motion passed unanimously by voice vote.

Solar Powered Range Lights: Ken reported that he had not done any additional planning on this proposal; he will report on it at the next meeting.

Financial Operating Procedures: Treasurer Bob presented a copy of his proposed procedures to each member.

Motion: After minor edits and revisions, Wayne moved that we accept the proposed procedures be accepted as revised; Bart seconded the motion; all approved by voice vote.

Scout Activities: Henry Otto discussed a number of items pertaining to the Sea Scouts

1. Re: Scout Leadership representatives.

a. Henry explained that, since young women are now sea scouts, an adult woman is required to serve as one of the Ship’s leaders. Suzanne Otto has agreed to serve in this capacity.

b. Henry also explained the need for a replacement for John Joehnk who had been serving as the Charter representative from BVYC. Sean Kalic volunteered to serve in this capacity.

2. Re: Sea Scout membership level: Henry reported that approximately six of the current scouts will not renew their membership due to high school graduation or non-participation. He, however, anticipates several new members to join and hence the membership should be close to the same level (16) as it had been.

3. Re: Racing: Henry indicated that the Sea Scouts were again volunteering to support the BVYC racing program by serving on the committee boat for at least two of the scheduled races.

New Business:

New date and location for Spring Banquet: Sean asked Bart to explain his concept for the Spring banquet. Bart explained that Kevin Larson, history teacher and preacher, has a narrated slide-show presentation that covers the history of the Blue River Valley, the controversy over the construction of Tuttle Reservoir, the construction and final filling of the lake. Also, that the Sedalia Community Church youth group were capable of preparing and serving a dinner to the club membership. Bart’s proposal was that the Spring Banquet be held in the annex of the Sedalia Community Church with the Youth Group preparing and serving the dinner, and having Pastor Larson as the guest speaker.

Motion: Bob Mullen moved that the date for the Spring Banquet be changed to April 5 and that Sean continue to plan the banquet through coordination with the Sedalia Church Youth Group at a cost of not to exceed $12.95 per person. Catherine Wisian seconded the motion. All approved the motion by voice vote.

Relocation of porta-potty and trashcans: The relocation of these items was proposed and discussed. The Board decided to consider the task at the Spring Work Day.

Location of Marti Ottenheimer’s trailer: Bob mentioned that someone had questioned the appropriateness of the location of the trailer as it was last year. After some discussion, the Board agreed that its location was fine.

Election of a New Commodore: After some discussion Bart moved that Ken Hays be selected as the commodore; Sean seconded the motion; the motion was approved unanimously by voice vote. Bob then stated that he would ask Tom Manney if he would take the position of Vice Commodore.

Adjournment: Wayne moved and Catherine seconded that the meeting be adjourned at 8:35 p.m.

The next meeting will be March 5 at 7:00 p.m. at Bart Bartholomew’s house.