BLUE VALLEY YACHT CLUB

REGULAR BOARD MEETING

May 5, 2003 at Bob Mullen’s house

Directors Present: Ken Hays, Tom Manney, Sean Kalic, Wayne Martin, Bob Mullen, Catherine Wisian

Directors Absent: Bart Bartholomew

Others present: None

Call to Order: The meeting was called to order at about 7:00 p. m.

Reports:

Vice Commodore:

Tom distributed a list of items that need attention, including several items that were subsequently discussed under New Business.

Several queries concerning existing policy for Dinghy Park led to discussion with a consensus that:

1) Junk should be removed, specifically that which is on the sail board rack. Wayne offered to cut half the rungs off the rack to make more use in the park.

2) Row boats not in rented spaces would be tolerated until the space is required for sailboats.

3) Dinghy Park assignments need to be reviewed by the vice commodore.

Rear Commodore:

Wayne passed out a preliminary map of the mooring area with boat assignments and will have a final version for the next meeting. There are at least five mooring available.

Treasurer:

Bob reviewed the bills for the concrete. The board had approved $600 for walkway ramp and $400 for extension of the loading ramp. In fact, the loading ramp could not be extended because the water came up and the walkway ramp required $1000.

Bob stated that Henry Otto was soliciting donations directly from the members for the Joehnk Memorial flagpole.

Review of the accounts for the period April 8 – May 5, 2003 and consideration of anticipated expenditures shows that our reserves are very low. Discussion emphasized the need for better preventive maintenance of equipment such as the committee boat, tractors, and generator to forestall expensive repairs.

Motion: Wayne moved, seconded by Bob, that the Board meet before the annual meeting to organize a workday event to winterize the entire club facilities. The motion passed, unanimously.

Secretary:

Minutes from April 7 meeting had previously been submitted and approved as written by email concurrence.

Race Director:

Catherine reported that the May 4 race was canceled because of high winds and the fact that the committee boat motor would not start. Ken Conrow has taken the boat to the repair shop in Junction City for repair of the engine and the hydraulic lifting device.

Catherine also reported that she was working on the web site to simplify registration and announcement of races.

Social Director:

Sean announced that the Fourth of July picnic will be a potluck and that he is considering scheduling it for Saturday, July 5.

Old Business:

US Sailing membership: Bob has not investigated our membership because of limited funds, noting that we have joined CSSA. Ken decided, without dissent, that we will table the question until next year.

New barge issue: Wayne will look into the cost of attaching a new winch stand and necessary reinforcement. Tom will take the bomb winch to the club so it can be evaluated for suitability.

New Business:

Gravel: Discussion identified the following needs for gravel in order of priority:

1) grading drive up to the new shelter floor,

2) a pad at the entrance to the toilet,

3) driveway extension from main drive to the sheds.

Motion: Bob moved, seconded by Wayne, to buy one truck full of gravel for the first two applications. The motion passed unanimously.

Old Shelter: Tom suggested that it be placed outside the NW corner of the Dinghy Park. In consideration of the obstacle it could pose for backing large boats into the Dinghy park, it was decided that a better location would be along the South side of the fence near the dumpster.

Gutters for shelter: Tom reported four bids for seamless gutters and downspouts for the new shelter. The low bid was from Coaltrain in Wamego at $260.

Motion: Following discussion Wayne moved, seconded by Sean, that we contract to have them installed. The motion passed with one abstention.

Website link: Bob recommended that we include a link on our site to Wolfe Sails in Topeka as a service to our members. There was no dissent.

Adjournment: Bob moved and and several members seconded that the meeting be adjourned at approximately 9:00 p.m.

Tom volunteered to host the June 2 meeting at 7:00 p.m. at his home.