November 3, 2003

at Bart Bartholomew’s home

Directors Present: Ken Hays, Bob Mullen, Bart Bartholomew, Tom Manney, Wayne Martin,

Catherine Wisian

Directors Absent: Sean Kalic

Others Present: None

Call to Order: Meeting called to order at 7:12 by Ken Hays

Wayne Martin moved that the minutes of the October 3 meeting approved with no corrections, Bart Bartholomew seconded the motion and the motion carried unanimously.

REPORTS:

Rear Commodore:

Wayne Martin reported that he had “test driven” the new work barge and that, with a few minor modifications, it will be a very functional platform for working on moorings, etc.

Wayne then expressed his views on the need for Liability Insurance for the Club. This need has been highlighted after the recent incident of the runaway tractor on the boat ramp. All Board members agreed with Wayne. Wayne has asked three insurance companies for quotes. Bob Mullen suggested that other members also ask their insurers for quotes. This issue will be resolved when after quotes have been received.

Vice Commodore:

Tom Manney briefly discussed plans for covering the old shelter with tarps to serve as a winter site for the committee boat and other Club property.

Social Director:

Absent

Treasurer:

Bob Mullen distributed written treasurer’s report. After some discussion it was decided that Bob should stop our porta-potty service at the end of November and the garbage service after the winterization work day.

Secretary:

Bart Bartholomew reported on several items:

1. The Board minutes have been posted to the web site

2. Newsletters have been published but the input from Board members has been light; Bart encouraged the submission of articles by Board members to make the newsletter a more worthwhile publication.

3. Bart read two email messages that he had received from Mary Thompson (John Joehnk’s sister) and Cecelia Vogt (John’s daughter). Both writers thanked the Club for the flagpole that had been erected in memory of John Joehnk. Both writers also explained that on the same day that we dedicated the flagpole, their families gathered on Puget Sound to honor him. John’s family members sent his ashes, covered with huge sunflowers, out to sea to rest in peace.

4. Bart represented the Club on Saturday, November 1, when he met with the families of the three KSU students who drowned in the lake in December 2001. The families gathered in Tuttle Cove where they had a picnic lunch and a spent few hours “with the boys.” Mrs. Chapman, Kyle’s mother, is on the BVYC yahoo group distribution list and has been very interested in staying in touch with the happenings of BVYC.

Race Director:

Catherine Wisian presented the results of the race program for the year. She has purchased mementos that will be presented at the Fall Banquet; the list of recipients will be included in the program for the banquet.

OLD BUSINESS:

Winterization: The following decisions were made in regards to winterization of the Club grounds and equipment:

1. The date for removal of the walk-way docks will be determined and announced so Club member’s can schedule pulling of their boats accordingly.

2. A winterization workday will be on December 6

Trailer extension:

Dave Ross has been coordinating the conversion of a boat trailer into a “trailer extension” platform for use in launching and recovering boats. The trailer is scheduled for completion by Saturday, November 8. Bob Mullen will find out if it can be ready sooner.

NEW BUSINESS:

Buccaneer National Regatta:

Catherine Wisian reported that Marty Ottenheimer had asked her to inquire whether the Club was interested in hosting the Buccaneer Nationals in the summer of 2004. After some discussion of the public relations value of such an endeavor, Catherine was instructed to ask Mary for specific personnel and equipment requirements. A decision will be made after more information is available.

Joehnk Memorial additions:

Bob Mullen reported that Henry Otto had received a $100 donation for the Joehnk Memorial from Mrs. Nancy Chapman. Henry requested approval for purchasing of a flag and a ship’s bell and the displaying of the ship’s bell in the Club shelter. Motion: Bob Mullen moved, Wayne Martin seconded, and the Board approved that Henry’s request be honored.

Mrs. Nancy Chapman to present trophy at Fall Banquet:

Bart Bartholomew reported that he had invited Mrs. Chapman to attend the Fall Banquet and present the trophy in memory of the three KSU students. The Board approved and suggested that Mrs. Chapman be a guest of the Club for the evening. Bart will notify Mrs. Chapman.

Web Site Hosting:

Bart Bartholomew, web master, requested that the Board give him permission to find an internet service provider that gives more state-of-the-art service that currently received from InterKan.Net. Motion: Wayne Martin moved, Bob Mullen seconded, and the Board approved that Bart be allowed to move the web site to a more suitable place before the current contract expires on January 1, 2004.

Tractor damages:

Catherine Wisian explained how the tractor had run into the lake while she and Mike Lucas were launching the committee boat prior to a race. The tractor had been under water for about 30 minutes until they were able to find a vehicle to pull it from the lake. Tom Manney has taken the tractor to a tractor repair site in Ashland Bottoms. The initial report is that all internal compartments were flooded with lake water and that complete flushing and refilling with new lubrication is obviously needed as well as disassembly and cleaning of all the carburetion and electrical components. Motion: Ken Hays moved, Bob Mullen seconded, and the Board approved that repairs not to exceed $1000 be authorized. Part of the repairs will be the installation of an ignition key. Much discussion about the need for control of the access to the tractor followed; guidelines will be developed at a future meeting.

Membership application:

Bart Bartholomew asked if there were to be changes to the Membership Application Form for 2004. After much discussion the Board decided that membership should be raised to bring in revenue that would be needed for insurance and that some incentive for early application should be considered. Motion: Bart Bartholomew moved, Wayne Martin seconded and the Board approved that the membership fee be raised to $75.00 and that a $10.00 reduction be given if the application is received before February 1, 2004.

Adjournment: The meeting adjourned at 9:28 p.m.; next meeting is the Annual Meeting on November 15.