BLUE VALLEY YACHT CLUB

Monthly Board Meeting

February 6, 2006

Directors present: Martin, Frey, Hays, Otto, Lindgren

Directors absent: Mullen, Unknown Social Director

Others present: None

Meeting called to order by Martin at 6:30 p.m.

REPORTS:

Commodore: See old business

Vice Commodore: See new business

Secretary: Thanks to Bart for formatting newsletter in Microsoft Publisher

Treasurer: See attached sheet

Race Director: Racing schedule should be ready by March Board Meeting

OLD BUSINESS:

1. Liability Insurance: Martin reported that the liability insurance renewal had not yet been received and this matter was tabled until the March meeting

2. Social Events: Otto reported Ned Gatewood had volunteered to host at least two informal social events at the club during the weekday-racing season.

3. Calendar: The Club Calendar was up dated with the four informal social hosted by the board members: Sunday, May 28, Campfire followed in morning with a breakfast hosted by Otto; Friday, June 9, Raft up hosted by Mullen; Friday July 8, Mystery Event hosted by Frey; Friday, August 19 Unknown event possibly involving piracy hosted by Jennifer Martin. KANSAS SEA BASE was scheduled for August 11, 12 & 13.

4. Shelter north wall: There were questions regarding the objectives of the wall, its location and priority. It is to be reviewed as part of the overall goals and needs of the club at the March Board Meeting.

5. Repair of main dock walkway: Martin reported that the $600.00 authorized for materials to repair the walkway should be sufficient to complete the project. Lindgren volunteered to make some of the metal parts for the repair. There was no report on the costs of a new walkway section for the dinghy dock.

NEW BUSINESS:

1. Awards proposal: It was decided to annually present a Commodore’s Award, a Vice Commodore’s Award, a Rear Commodore’s Award, a Race Director’s Safety Award and a Young Sailor of the Year Award. The Commodore’s Award will be chosen by the Commodore on what ever basis the Commodore decides. The Vice and Rear Commodore awards will be chosen by them respectively based generally upon who has been most helpful to them during the year. The Race Director shall chose the recipient of the Safety Award based upon contributions to boating safety. The Young Sailor of the Year will be presented to a sailor under the age of 21 at the date of the annual meeting and shall be chosen by the members of Sea Scout Ship 5074 and the children under twenty years of age of yacht club members. All awards will be presented at the annual meeting. The “Mullen” rule was passed prohibiting one person from receiving more than one award annually.

2. 2006 Priorities: After a general discussion of the letter from Ned Gatewood, and the proposal from Otto regarding the setting of priorities for the club and Frey’s drawing of a way to raise the lock on the gate, it was decided that the Gatewood/Frey proposal for raising the lock of the front gate of the club together with resetting the gate posts to allow the gates to meet evenly was a top priority and was approved as a project. It was further decided that the board members were to take a week or two to decide upon their priorities and then e-mail them to the Martin who will assemble the ideas to be presented at the March meeting where they will be decided upon by the board.

3. Vacant Social Director Position: Martin really didn’t get any significant help from the rest of the board on finding a new social director.

4. Hancock letter: After discussion it was decided that as sailors Mr. & Mrs. Hancock would be excellent members of the club; however, concerns remained about opening the club grounds up to motor boaters. It was decided that the board had a right and obligation to determine if an applicant for membership had an interest in sailing as required by Article I, Section 1 of the club by-laws. Martin will write a proposed letter responding to the Hancocks regarding their interest in joining the club and submit it via e-mail to the board for their comment and approval or rejection.

Meeting adjourned at 7:45 p.m.:

Respectfully submitted, Henry Otto, Secretary

Minutes of February 6 meeting continued via e-mail among board members.

After Martin submitted his proposed letter to the Hancocks and received both positive and negative responses the issue of granting membership to the Hancocks at this time based upon whether or not they currently meet the membership requirements of Article I, Section 1 of the by-laws of the club was submitted to an electronic vote of the board. A yea vote meant immediate admission of the Hancocks to membership; a nay vote meant that membership was denied at this time. The vote was as follows: Otto-Nay, Mullen-Yea, Lindgren-Nay, Hays-Yea, Frey-Nay, Martin-Nay. Motion to admit fails.

Meeting again adjourned

Respectfully submitted, Henry Otto, Secretary