BLUE VALLEY YACHT CLUB

            Monthly Board Meeting

           July 5, 2006

 

Directors present:  Martin, Frey, Mullen, Otto, Lindgren.

 

Directors absent:  Hays, J Hancock & J. Hancock

 

Others present:  None

 

Meeting called to order by Martin @ 6:40 p.m.

 

Reports:        

 

            Commodore – The Commodore expressed pleasure that the club has been very busy the few weekends showing that the membership is using and enjoying the club.

 

            Vice Commodore – The Vice Commodore reported that he had sharpened the mower blade on the John Deere tractor and had mowed the grounds.  The Vice Commodore also report that the new railings for the east side of the shelter have been installed and their caps added.

 

            Rear Commodore – The Rear Commodore noted that he had continued work on moorings, moveing a couple of them.  The club passed the Corps of Engineers inspection and the Rear Commodore presented the written report of the inspection.  Finally, the club t-shirts to be purchased for resale have been ordered.

 

            Race Director – The last race of the previous series was held July 6th and the next race will be August 6th.

 

            Social Directors – Without even being present the Social Directors reported that they are working with a new company on providing the pig for the pig roast and are in the process of obtaining the Depot for the Fall Banquet.

 

            Treasurer – Absence.

 

            Secretary – No report.

 

Old Business:

 

            Junk & eyesore boat storage:  It was decided that Doug Gibson’s small boat should be moved so that was not the first boat seen as you enter the club and that an e-mail should be sent members before their boats were moved by the club.  The Race Director indicated that he is still planning on doing the various welding and metal work previously planned after his return from the North Channel.

 

            KSU Sailing Club:  No director had any current issues concerning the KSU Sailing Club.

 

            Shelter railing and stairs:  See the Vice Commodore’s report on the railings.  The Vice Commodore is going to see about having the same shop that made the railing cut out matching sailboat silhouettes for the front gates.  It was decided to continue to seek a contractor to pour the proposed stairs.  The Commodore will continue to work with TK Construction to obtain a bid.

 

            Enclosure for changing:  The Commodore is going to obtain some fencing sections to build an enclosure around the Porta Potty for a changing room.

 

            Porta Potty:  It was agreed that the cost of an ADA porta potty was so high the changing enclosure was a better was to proceed.

 

New Business:

 

            Committee Proposal:  The Secretary had submitted a proposal prior to the meeting to establish a committee to review the club’s accounting and budgeting methods and make recommendations for improving them.  After some discussion the matter was tabled until the September meeting because the Treasurer was not present.  The Secretary was instructed to discuss the matter with the Treasurer prior to the September meeting.

 

            Kansas Sea Base:  The Secretary reported on the progress on preparations for Kansas Sea Base 2006.  The board agreed that the club would pay for an extra porta potty for the weekend of Kansas Sea Base and the Secretary is to contact Mather Rentals.  The Secretary was instructed to send an e-mail to the membership reminding them of the event.

 

            July Social Event – Ron & Linda Frey:  The Vice Commodore reported to the preparations for the July 8th social event at the club.

 

Meeting adjourned at 7:37

 

Respectfully submitted

Henry Otto,
Secretary

 

BLUE VALLEY YACHT CLUB

Monthly Board Meeting

June 5, 2006

 

Directors present:  Martin, Frey, Mullen, Otto, Lindgren, J Hancock & J. Hancock

 

Directors absent:  Hays

 

Others present:  C. Ross & J. Miller

 

Meeting called to order by Martin @ 6:40 p.m.

 

Then followed a discussion of current issues and solutions with regards to the Kansas State University Sailing Club, Inc. with its representatives Ross & Miller

 

Reports:

 

            Commodore – The Commodore expressed his appreciation for jobs well done on the “Spring Launch” and the Memorial Day weekend events.

 

            Vice Commodore – The Vice Commodore reported that the club grounds have been mowed recently.  One railing for the east side of the shelter has been completed and the second one is expected to be completed soon.  There have been problems finding a contractor willing to pour the steps but the Vice Commodore and the Commodore will continue to seek bids.  The John Deer tractor has been having mechanical problems but Mullen and Gatewood have been working on it.

 

            Rear Commodore – The Rear Commodore reported that work continues on moorings and additional chain has been purchased.  The Corps inspection will be June 19 and the Rear Commodore will attend.

 

            Treasurer – See attached report

 

            Secretary – No report

 

            Social Directors – No report

 

            Race Director – The Race Director reported that racing continues to draw well.  A mark anchor and rode were lost during the long distance race and have been replaced.

 

Old Business:

 

            Shelter Railing – See the Vice Commodore’s report.

 

            Porta Potty Location – The current location outside the dinghy park fence behind the Sea Scouts’ Fly Scot is fine for now.

            Changing Area – Costs of fence panels to form a changing area will be presented at the next meeting.  Otto will check with Mather Rental regarding the cost of an ADA porta potty.

 

New Business:

 

            T-Shirts – It was agreed to place a minimum order with GTM for club t-shirts for resale to club members.  Mullen is in charge of placing the order.

 

            Social Directors’ Duties – Then followed a general discussion of the duties of the new Social Directors including the events currently on the club calendar.

 

            By-Laws Amendment – More than ten day notice having been given the directors, Otto moved and Lindgren second the adoption of the following By-Laws Amendment:

 

            Article VI:  Contracts, Checks, Deposits and Funds:

            Section 3:  The corporation may accept donations of tangible property or restricted gifts of intangible property only by a majority vote of the board of directors.  Unaccepted donations shall be returned to the potential donor at the potential donor’s expense.

 

Voting in favor of the amendment were Otto, Lindgren, Frey, Hancock and Martin.  Voting against was Mullen.  The motion was passed and the amendment was adopted.

 

            Non-Members Use of Ramp – It was decided to take no action at this time regarding non-members launching boats at the club.

 

            Additional Boats at Club – It was decided that the Treasurer should bill Cliff Conrad $80.00 for his two additional boats stored on the club grounds

 

            Shelter Chairs – After a discussion of the merits and disadvantages of the looks and comfort of the two styles of new chairs in the shelter it was decided to reimburse Otto and Mullen for the new chairs.

 

            Dumpsters –Something was decided about the dumpsters but your secretary was tired and bored; wanted to go home and thought it should have been an administrative matter rather than a board decision so he forgot to write down the decision.

 

Meeting adjourned at 8:40 p.m.; thank goodness!

 

Respectfully submitted

Henry Otto

Secretary, Blue Valley Yacht Club