BLUE VALLEY YACHT CLUB
Monthly Board Meeting
May 1, 2006
Directors present: Martin, Frey, Mullen, Hays, Otto and Lindgren.
Directors absent: Unnamed Social Director
Meeting called to order by Commodore Martin.
REPORTS:
Commodore: Both the Main Dock and the Dinghy Dock repairs and improvements have been completed at approximately $500.00 under budget.
Vice Commodore: Cleaning the club grounds has continued since workday. The club grounds have been mowed. A drawing of the proposed hand rails for the east side of the shelter was presented with a bid of $650.00 from an Abilene company. Plans for the proposed steps on the east side of the shelter are being prepared for submission for bids.
Rear Commodore: The beacon has been reinstalled on the buoy. The sign at the gate has been reinstalled.
Secretary: Thirty-eight people have signed up to attend the Spring Launch.
Treasurer: See attached sheet.
Race Director: The first race was cancelled due weather and the second race was cancelled for the Spring Launch.
OLD BUSINESS:
The commodore reported that the liability insurance premium for the year is $665.00 which is under budget and was approved by unanimous vote.
After a discussion of priorities the following priorities were set:
1. By unanimous vote the Vice Commodore was authorized to order the hand rails described in his report above.
2. The Second priority set by the board was the steps on the east side of the shelter. The Vice Commodore was authorized to obtain bids from construction companies of his choice for pouring of the steps.
3. By unanimous vote the Vice Commodore was authorized to order one truck load of AB3 gravel for the extension of the road to the dinghy dock and repair of the main road.
4. The fourth priority set by board was to move the blue club house, aka porta potty, to the southeast corner of the dinghy park and to build an enclosure around the blue club house to hide it and provide a changing area.
5. The Race Director and the Vice Commodore are going to proceed with the welding projects on the gate, the boat lift and barge that was previously authorized by the board.
NEW BUSINESS:
It was announced by the Commodore that Jeff & Jennifer Hancock have agreed to be Co-Social Directors and they were elected by unanimous vote of the directors
The board authorized the Rear Commodore to have the current dumpster removed by the trash company and to have it replaced with two 65 gallon trash bins.
The Rear Commodore will update the club’s handbook and the board agreed that only enough copies for the new members should be printed and not a new book for every member.
It was decided that the Rear Commodore would obtain information from GTM regarding club t-shirts, burgees, hats and the possibility of club polo shirts and take orders at the Spring Launch on May 5.
By unanimous vote the Treasurer was authorized to disburse the fund designated by members for the support of youth sailing to Sea Scout Ship 5074.
By unanimous vote it was decided to move control of and responsibility for the shelter from the Vice Commodore to the Social Director.
After a review of the below proposed amendment to the club by laws the board decided to have the Secretary publish a copy of the proposal to the club membership by e-mail and then to consider the amendment at the June board meeting:
“Article VI: Contracts, Checks, Deposits and Funds (NEW) Section 3: The corporation may only accept donations of tangible property or restricted gifts of intangible property by a majority vote of the board of directors. Unaccepted donations shall be returned to the potential donor at the potential donor’s expense.”
Then there was discussion of the status of various boats and former members with instructions for former members to be contacted about either rejoining the club or removing their boats
Meeting adjourned.
Respectfully submitted
Henry Otto, Secretary