Monthly Board
Meeting, October 2, 2006
Meeting called to order at 6:32 p.m.
Directors present: Martin, Frey, Otto & Lindgren
Directors absent: Mullen, Hays and Hancock
Other present: None
Reports:
Commodore: No report.
Vice Commodore: The mowing of the dinghy park and the weeds under the large boats went well at workday with a good turn out from the membership. The smaller sailboats cut outs for the front gate are being worked on.
Rear Commodore: Absent
Treasurer: See attached report
Secretary: No report
Race Director: The racing for the year is over. Wine will be given as racing prizes this year. The committee boat is operable and will take $10.00 to $15.00 to winterize. Next years budget should include money for new racing buoys.
Social Director: Absent
Old Business:
Workday and Hog Roast: All present agreed the workday and Hog Roast were great successes this year.
BSA Letters of Appreciation: The Commodore and the rest of the directors commented on how nice it was receive letters of appreciation from Robert Hedley, District Director of the Boy Scouts, for the club’s co-sponsorship of Kansas Sea Base
Steps and Modesty Enclosure: The steps on the east side of the shelter are still awaiting a bid from the contractor. It was decided to delay the enclosure around the porta potty until spring and to discuss other sanitary facilities options.
Accounting: The board continued to express interest in obtaining a lap top computer for accounting and possibly newsletter purposes. It was discussed that next year’s budget could be set up in categories parallel to the various director’s duties. Further discussion was delayed until the Treasurer is present.
New Business:
Low water levels: There was a discussion of how to mark the stump fields that are now visible due to low water. No action was taken.
Mini workday: The Commodore proposed and the board approved the idea of a mini-workday for directors on October 21, 2006.
Docks: It was decided to leave the main dock in the water until the winterization workday. The Commodore reported that he expected to repair another section of the walkway in the same manner as last year and to replace the toe rails with a composite material.
John Deere shelter: The Vice Commodore expressed a desire to have a year around shelter for the John Deere tractor. The possibilities were discussed but no action taken.
Meeting Adjourned 8:20 p.m.
Executive Session: The item tabled at the June Executive Session was removed from the table with a brief discussion and then tabled to the November 2006 board meeting.
Meeting adjourned.
Respectfully submitted, Henry Otto Secretary
November 1, 2006
Dear Fellow Directors:
A couple to items to be considered at the November board meeting with a discussion of the smaller one first:
With the lake level approaching all time lows this would be a good time to extend the launching ramp. The Commodore might be able to dig out the area below the current ramp with his front-end loader so as to continue the current slope out further. I’ll leave the details to our construction guys, the Commodore, Vice Commodore, Race Director and Social Director. With the expectation of low water until after the completion to the quake proofing of the dam this seems like a project that would provide years of benefit at not to great of expense.
The talk of major improvements to the club grounds has resurfaced at both board meeting and the DamSailors’ Coffee Group. I can support some version of all of these ideas. However, (isn’t there always a “however”) I fear that we would be building any of these projects without basic needed infrastructure. That infrastructure is power and potable water. The latest guess to bring Westar and rural water on to the grounds is around $20,000.00. It is my suggestion that we schedule a discussion of issuing $20,000.00 worth of low interest 10-year notes for the upcoming Winter Banquet. This has been considered before and either reject or simply no action taken by prior boards. I believe there are two differences now. First, the grounds and other maintenance at the club are in good shape giving us something to build on. Second, I believe that this board has the political will to provide the necessary leadership. Considering the graying of the club and what will surely be an extended period of low water providing extra services beyond “a ramp and a ball” may be our best survival strategy.
Fair winds and following seas,
Henry