Monthly Board
Meeting, September 11, 2006
Meeting called to order at 6:36 p.m.
Directors present: Martin, Frey, Mullen, Hays, Otto & Hancock
Directors absent: Lindgren
Other present: None
Reports:
Commodore: The concrete contractor who is going to bid the steps on the east side of the shelter intends to visit the site within two weeks. The modesty enclosure of the porta potty will be completed as soon as there is time.
Vice Commodore: The mowing of the club grounds continues. Special attention will be paid the tall weeds near the dinghy dock soon. The sailboats cut outs for the front gates to match the new rails on the east side of the shelter have been ordered.
Rear Commodore: The work on the moorings continues. Some work will delayed until next spring as there is little reason to expose new mooring balls to winter ice. See New Business below for action on other recommendations of the Rear Commodore. The Rear Commodore met the county appraiser and all went well. The trash company continues to be unable to open the gate and some club members are leaving the gate open.
Treasurer: See attached report
Secretary: The newsletter has been delayed due to personal computer problems, but should be out before workday. All materials submitted for the newsletter were lost when the hard drive crashed.
Race Director: Absent
Social Director: Planning for the pig roast and annual meeting are proceeding well. See below.
Old Business:
Workday: It was decided, upon the recommendation of the Vice Commodore, that the workday will be used for continuing clean up of club grounds, particularly mowing and trimming under all boats, both on the hill and in the dinghy park. We will start earlier than usual at 7:30 a.m. for snacks and work at 8:00 a.m. due to the KSU football game. The Social Director will obtain the donuts and the Secretary will bring coffee and juice. Prior to workday the Social Director shall inspect the shelter and its furniture and prepare a work list. The Secretary will send e-mail reminders to the members encouraging them to help on workday.
Hog Roast: The Social Director reported what has been done to plan the hog roast and it met with the approval of the board. The board directed the Social Directors to establish & publish to the membership a price for each guest a member brings.
Steps and Modesty Enclosure: See Commodore’s Report above.
Accounting Package: The board decided, upon the recommendation of the Treasurer, to use a simple spreadsheet in Micro Soft Excel as the club’s accounting software, because it is simple and almost all computers have Excel on them. It was further decided the board wants expenses reported by categories matching the budget categories with year to date information. It was also decided that the board should establish an annual budget at the February board meeting each year.
New Business:
New Purple Martin House: Upon unanimous vote the board appropriated up to $200.00 for the purchase and installation of a second Purple Martin house near the shelter. Bart Bartholomew and Ned Gatewood were appointed to oversee the project.
Annual Meeting: The board approved the Social Directors’ plans to hold the annual meeting at the old train depot with Brookville of Abilene catering.
Applications: After a review of the prior club policy on new membership applications it was agreed that the Commodore should write to welcome to all new members. It was decided that the Treasurer, upon receipt of a new application, would e-mail the name and address of the new applicants to all board members.
Moorings: Upon recommendation of the Rear Commodore it was decided to standardize the use of 3/8” hot dip-galvanized chain for moorings. It was further decided to purchase new mooring balls rather than replacing the stems. Finally it was agreed that any part of the $1,000.00 allotted to mooring repairs that is not used this year should carry over and be in addition to next year’s budget for mooring repairs.
Meeting Adjourned 8:20 p.m.
Respectfully submitted, Henry Otto Secretary
BVYC TREASURER’S REPORT
August 31, 2006
Beginning Balance 31-May-06 $9,014.67
Revenues:
Dues 565.00
Social Events
Other
Total Revenues 565.00
Expenses:
Grounds 49.88
Racing 51.62
Docks 4.22
Moorings 69.11
Social Events 50.00
T-Shirts 167.02
Shelter 895.13
Corporation Fees 42.00
Trash Service 168.93
Mather Rental 182.49
Postage 18.33
Extinguisher Inspection 34.04
General 19.86
Refund for Overpayment 80.00
Bank
Charge 32.87
Total Expenses 1,865.50
Total Checking Balance 31-Aug-06 $7,714.17
Savings:
Balance 31-May-06 $ 138.53
Interest .06
Balance 31-Aug-06 $ 138.59