BVYC BOARD MEETING
January 8, 2007
Directors Present: Martin, Frey, Mullen, Hays, Otto, Lindgren & Hancock
Directors Absent: None
Others present: None
Call to Order by Commodore Martin
Approval of Minutes: The minutes of the November meeting of the directors were approved by unanimous vote.
Old Business: Commodore Martin ruled as this is a newly elected board all business is new.
New Business:
Review, revisions & approval of annual schedule of events: The attached 2007 Calendar was approved by the board after discussion.
Application & fees: The board unanimously approved the following fees for 2007 and directed the secretary to revise and “e” publish the application by January 16.
Membership $100.00
Mooring $150.00
1st Boat stored on club grounds $ 85.00
Additional boat on club grounds $ 45.00 each
Tenders for moored boats stored
within dinghy park $ 45.00 each
Reduction for payment by Feb 5 <$ 10.00>
Budget: The board unanimously directed the secretary to “e” publish the attached budget and tabled its adoption until the February board meeting.
Goals and priorities for the 2007 season: Tabled to the February board meeting
Website: It
was decided to leave the web address the same but to recommend “google bvyc” as a way for people to find us.
Reserve savings account: It was decided that because interest on even $2,000.00 was not worth the effort of maintaining a savings account that the current savings account should be closed and the $138 transferred to the checking account.
Distribution of minutes to the membership: It was decided that in order to speed information regarding the club and the board’s action to the membership the Secretary will e-mail the minutes of the board meeting to board members and if no corrections are offered by the board members within three (3) days the minutes will be “e” published to the general membership.
Ned Gatewood’s suggestions for improving the club:
Move the dinghy dock to south of the ramp: After a discussion of the pros and cons of such a move it was decided to seek additional ideas on the move from the general membership and the secretary was directed to make such an inquiry by e-mail.
Dispose of old shelter or enclose it: It was decided that the board would look at moving the old shelter in line with the other sheds at workday.
Provide a gas grill in the shelter: The board unanimously decided not to provide a gas grill for maintenance and liability reasons and because the members can bring their own charcoal for the existing webber grill.
More dinghy races in the harbour: Referred to the race director
Food & beverages at dinghy races: Referred to race and social directors
Monthly social events: The calendar adopted above provides for social events in April, May, June, August, September and November. It was decided to ask Ned Gatewood to host an event in July to complete the schedule.
Place portable generator on handcart: Commodore Martin agreed to do so.
Paint red parts of from gates blue: Already on the Spring Workday schedule.
Keyed locks on all locked areas: It was decided that the current group of people who share the keyed lock on the front gate may, at their own expense, add keyed locks to other gates provided they do not interfere with the combination locks and they allow all other members to join their group upon reasonable terms.
Keep the area east of the shelter neater: It was suggested that all members, including Ned, should help with this duty. Pouring a concrete patio in the area is budgeted for 2007 and that should help.
Clean the mud off the end of the ramp: This was already on Vice Commodore Frey’s work list for Spring Workday.
Add home made channel markers through the stumps: Social Director Hancock has GPS locations of the stumps and will attempt to develop a harbour chart.
Small Tractor Shelter: Vice Commodore presented plans for a small shelter for the John Deere tractor and the same were approved. (See budget)
The meeting was adjourned.
Complete the entire form including boat name, registration number & type. The form with payment is due March 1, 2007. Payment before February 5, 2007 reduces basic membership by $10.00
Name: __________________________________________________ Phone: (_____)______________
Family Members: _____________________________________________________________________
Address: ________________________________________________________ Zip: _______________
Cell Phone: ______________________________ Work Phone: ________________________________
E-Mail Address: __________________________ VHS Call Sign: ______________________________
List all boats that you may launch from or store at
the Blue Valley Yacht Club. Use back of
form for additional boats.
2. _________________________________________________________________________________
Circle the areas where you will assist the club: Harbour Grounds Racing Social
CLUB FEES:
Basic Membership Check for $2. of membership fee to go to youth sailing* $ 100.00
Co-owners of boats with
other members all must pay basic membership fee
MOORINGS: Number of moorings _______ X $150.00 $_______
BOAT STORAGE: Applies to any boat stored on club grounds. _______ X $ 85.00 $_______
Additional boats stored on grounds including tenders to moored boats if the tender is
stored inside the dinghy park _______ X $ 45.00 $_______
Additional Tax Deductible Donation to Youth Sailing if desired* $_______
$10.00 reduction in basic membership fee for payment before Feb 5 ’07, if applicable <$_______>
TOTAL $_______
Note: Membership and other fees reduced to half
price after August 1st
While on the premises ALL members and their guests
are required to follow the rules and regulations of the yacht club and to be
courteous to other members and their guests.
In the event of an emergency call 911 and notify a board member as soon
as possible. It is the individual
member’s responsibility to fix or report to a director any damage to club
equipment. The rule and regulations can
be found at www.bluevalleyyachtclub.org.
I, the undersigned, agree to follow the Rules and
Regulations of the
Signed: _________________________________________________________________ Dated: ______________________
·
All Youth Sailing Donations are transferred to Sea Scout Ship 5074, the
Blue Valley Yacht Club’s youth sailing organization which will provide you a
receipt for your tax deductible contribution
BLUE VALLEY YACHT CLUB
Proposed Annual Budget for Calendar Year 2007
To be approved at the February Board Meeting
Balance Carries Forward $ 5,638
Less Sea Scouts < 275> $11,225
Product Sales $ 50
TOTAL $16,913
EXPENSES
Commodore General - Administration
Lease $ 1,000
Insurance 700
Taxes 325
Web Page 225
Bank Charges 70
Postage 50
Corporate Fee 42
$ 2,484
Vice Commodore – Grounds
Capital Improvement
Patio &
Steps $3,000
Tractor
Shelter 300 $ 3,300
Sanitation & Trash 1,300
Operating 500
$ 5,100
Rear Commodore – Grounds
Capital Improvement
Moorings $ 2,000
Barge Motor 500
Dock Repair 800
Operating 300
$ 3,600
BVYC 2007 Budget Continued (Ruff draft)
Racing
Capital Improvement
Buoys $ 500
Operating 250
$ 750
Social
Operating $ 1,600
Fees < 900> $ 700
$12,634
$ 4,279
Less Required Reserves 2,000
None budgeted funds $ 2,279