Blue Valley Yacht Club

 Board Meeting Minutes of February 4, 2008

Host: Bob Mullen

 

Directors Present:  Frey, Martin, Mullen, Shaw, Strouts and van Swaay

Directors Absent:  Gene Lindgren

Others present:  none

 

Call to Order by Commodore Frey at 6:35 p.m.

 

Approval of Minutes:  Frey noted that the January meeting minutes did not specify the location of the meeting.  This will be included in the future.  The January minutes of the directors meeting were approved as written.

 

Reports:

Commodore Frey recently talked with the Murray’s regarding keeping them on the roster for 2008 in consideration of their history with the club and their plans to move from the area.  They were appropriately appreciative of the gesture.

Vice Commodore  Martin had nothing to report.

Rear Commodore Mullen was recently on the Club grounds doing inventory and is looking for the tool to adjust lock combinations.

Treasurer van Swaay presented his journal of cash flows for review.  Outstanding checks were discussed.  Consensus was to allow the treasurer to re-issue or give credit for lost checks as he deemed appropriate.

Secretary Strouts had nothing to report.  It was noted that the first newsletter had been published.

Race Director  -- No report.

Social Director Kris Shaw reported on options for the Spring Banquet – Little Apple Brewery, All Chinese Buffet, and Black Jack Hills.  After discussion, consensus was that the All Chinese Buffet was preferred as it was the most affordable.  Shaw will investigate this option further and begin to make preparations.

 

Old Business:

$100 Prize Money – Frey reported that the $100 prize received from the Mayor’s Holiday Parade was in the form of Little Apple Bucks and could not be cashed at the bank.  He offered to purchase the Bucks from the Club for $100 in order to make this prize more useful for the Club.  Everyone concurred with this offer.

Insurance – Frey reported that he was in receipt of the general liability and regatta insurance policies and the premiums are unchanged from last year, $350 and $315 respectively.  There was an extended discussion regarding the value of regatta insurance if the Club racing program was minimal.  Consensus was that the premium was minimal compared to the potential exposure to risk.  Frey will sign the documents and the treasurer was directed to pay the premium for both policies.

       Membership Application -- There was a discussion about the language on the membership application regarding the fees for boats stored on club property, those in the dinghy park, and the status of tenders stored in or out of the dinghy park.  The intention is that:

  • The mooring fee of $150 includes a mooring ball and a parking space on the hill.
  • The basic storage fee of $85 is for the first boat if not moored.
  • Additional boats may be stored for $45 per additional boat.
  • Large boats are stored on the hill.  Small boats may be stored in the dinghy park if space is available.  Tenders are stored on the ground near the shore, preferably by the dinghy dock.
  • Tenders may be parked in the dinghy park for $45, if space is available.

 

Budget – A motion was approved to adopt the final budget as presented by Martin and van Swaay.  It was noted that in the future the budget documents should be printed with a date to indicate the appropriate version.  The budget will not be posted on the website.  Strouts will put a note in the next newsletter to let members know they can get a copy from a board member if they are interested.

      

New Business:

       Check Signing – van Swaay raised the issue of requiring two signatures on checks over $200.  After discussion, a motion was approved to propose a change to the bylaws that would allow the treasurer to dispense funds as necessary for the normal operation of the club.  (van Swaay abstained from voting.)  This will be taken up at the next board meeting.

 

       Sock Burning – Henry Otto refused to accept any reimbursement for expenses associated with the Holiday Parade float, requesting that those funds be put toward an advertisement regarding the planned March 19 Sock Burning.  After discussion it was decided that Strouts will work with Otto to prepare articles and ads for the Manhattan Mercury, hoping that they will be printed without cost.  The public will be invited to participate in the event.

 

       Website Membership Promotion – There was a discussion about promoting the benefits of membership on the Club website.  Frey will discuss this with the webmaster. 

 

It was suggested that the K-State Sailing Club advisor should be invited to the next Board meeting to update us on the status of the club.

 

       Kansas Sea Base – Strouts reported that all the necessary approvals were in place for the Boy Scout Kansas Sea Base to be hosted at the Club, August 15-17, 2008.  The KSB planning committee requested that the Club consider sponsoring hats for the participants.  The total cost is estimated at $350 - $400 and KSB is asking the Club to match any contributions from others.  After reviewing the budget, it was determined that the club would donate up to $150 for the hats.  On a related item, a motion was approved to amend the budget, replacing the item for “Sea Scouts” with “Kansas Sea Base.”

 

       Mullen and van Swaay reported that they had recently performed an inventory of the boats stored at the club to compare it with those on record with the Riley County Appraisers office.  They will be following up on any discrepancies.

 

       The next board meeting is scheduled for March 3 at the Maarten van Swaay home, 2321 Wildwood Lane.

 

Meeting adjourned at 8:00PM.

 

Respectfully submitted,

 

Daryl Strouts

BVYC secretary