Board Meeting
Minutes of January 7, 2008
Host: Ron Frey
Directors Present: Frey, Martin, Mullen, Lindgren, Strouts & van Swaay
Directors Absent: Rob & Kris Shaw
Others present: Bart Bartholomew
Call to Order by Commodore Frey at 6:30 p.m.
Approval of Minutes: The minutes of the November meeting of the directors were approved as written.
Treasurer – Beginning to create a journal of cash flows. Presented a written report of progress. Presented membership applications for Benedick, Crespino and Mahorney.
Race Director -- Putting together a race schedule. Anticipating additional small boat races for 2008.
Old Business:
Reviewed recommendations from the 2007 Board and all suggestions were well received without formal action.
New Business:
The general format of the Board meeting was reviewed and consensus was to try to handle all communications via email and ask each Board member to take turn hosting Board meetings. Responsibilities of the various Board positions were reviewed. The Secretary will take over responsibility for the newsletter.
Review, revisions & approval of annual schedule of events: A motion was approved to hold a board meeting in August rather than July. The attached 2008 Calendar was approved by the board after discussion.
It was decided that the combination to the various locks on BVYC gates and property would be changed during the spring workday. The new combination will be recorded on membership cards that will be distributed at that same time.
Commodore Frey noted that the club had received a $100 prize for capturing the Best Use of Lights prize at the Mayor’s Holiday Parade. It was decided to use these funds to reimburse Henry Otto for expenses associated with the production of the BVYC parade float.
It was noted
that the
There was a discussion regarding trash service. Concern was expressed that Waste Management was not picking up the trash as regularly as contracted. The treasurer was instructed to close any account remaining with Waste Management and service should be resumed in April.
Changes to the 2008 membership application were considered. A motion was made to reverse the July 2007 decision to implement a $100 capital improvement fee for all new members. The motion failed on a 2 to 4 vote. A motion was passed for the new member capital improvement fee to be put into the general fund on a 5 to 1 vote. A motion was passed to show the new member fee on the application as $200. This would be comprised of $100 dues and the $100 capital improvement fee. It was noted that February 4 would be the deadline to receive a $10 early payment discount. Bartholomew will make appropriate changes to the membership application and distribute to the membership via email by January 15.
The draft budget was approved. (van Swaay & Martin will work up the final version)
It was approved to continue to co-sponsor Kansas Sea Base. Strouts was appointed to the Kansas Sea Base Steering Committee with Mullen as alternate. It was also approved to continue the $2 youth sailing check-off option on the membership application.
The meeting was adjourned at 8:50 p.m.
Respectfully submitted,
BVYC secretary