Board Meeting Minutes of March 3, 2008
Host: Maarten van
Swaay
Directors Present: Frey, Martin, Lindgren, van Swaay, and Strouts
Mullen (arrived at 7:10)
Directors Absent: Shaw’s
Others present: none
Call to Order by Commodore Frey at 6:30 PM
Approval of Minutes: The February minutes of the directors meeting were approved as written.
Rear Commodore -- No report.
Treasurer van Swaay discussed the journal of cash flows summary distributed earlier. He noted that outstanding checks had been re-issued and were now resolved.
Secretary Strouts – No report
Race Director -- No report.
Social Director -- No report.
Old Business:
Insurance – The insurance policy has been received and will be filed with the club secretary.
Sock Burning – Henry Otto and Strouts are working on an article and advertisements regarding the Sock Burning event scheduled for March 19 at 5:29 PM. Invitations have been extended to area yacht clubs. Martin volunteered use of his cell phone to receive and send a picture to the Maritime Museum Yacht Club as part of the event competition. Email reminders will be communicated to BVYC members.
Membership Application – After reviewing the policy as stated in the BVYC minutes of January 2007, consensus was that the policy regarding membership and boat fees was clear, but could be better explained on the membership application and website.
Sailboard Storage -- There was a discussion about the sailboard rack in the dingy park. Consensus was that it was no longer needed and Frey will communicate to members that any equipment stored on the rack should be claimed and the rack would be relocated behind the equipment sheds.
Bylaw amendment regarding Check Signing – A motion was approved to remove the words, “for less than $200”, from the first sentence of Article VI, Section 2 of the bylaws as well as removing the entire second sentence of the same section. This section will now read:
Section
2. All checks, drafts or orders for payment of money, notes or
other evidences of indebtedness issued in the name of the corporation shall be
signed by the Treasurer.
New Business:
Projects – An open discussion was held resulting in this list of projects for 2008 at BVYC.
The list of projects will be discussed and finalized at the next meeting. Martin will send an email reminder to the members regarding the April 12 work day.
Newsletter #2 – Please get articles or ideas for articles to Strouts by March 21 for the next newsletter to be distributed on March 28.
Bylaws regarding meeting notification – A discussion was held regarding bylaw requirements for notification of members regarding meetings. Consensus was that Article II, Section 4 only applied to meetings of the members, like the annual membership meeting, and did not apply to the monthly board meetings. It was also noted that the board meeting schedule has been posted on the website for any member that was interested.
It was noted that the K-State Sailing Club advisor should be invited to a future Board meeting to update us on the status of the club.
The next board meeting is scheduled for April 7 at the Gene Lindgren home, 7156 Mill Cove, which is by the lake, in the vicinity of the BVYC.
Meeting adjourned at 7:35 PM.
Respectfully submitted,
Daryl Strouts
BVYC secretary