Blue Valley Yacht Club

Board Meeting Minutes of May 5, 2008

Host: Daryl Strouts

Directors Present: Frey, Martin, van Swaay, Mullen and Strouts

Directors Absent: Lindgren & Shaw’s

Others present: none

Call to Order by Commodore Frey at 6:34 PM

Approval of Minutes: The April minutes of the directors meeting were approved as written.

Reports:

Commodore – Frey expressed thanks to all those who helped to achieve a very successful Work Day at the Club. He noted that the blue shed would get a second coat of paint and the trim would be painted a light blue. This would be a good project for those who couldn’t make it to Work Day.

Vice Commodore -- Martin reported that the fire ring, filling around the steps, stabilizing the gate post and working on the dock anchor chains were still unfinished projects that he would be pursuing throughout the summer.

Rear Commodore – Mullen noted he had bills to turn in for some of the projects and would be working on the dock in the near future.

Treasurer – van Swaay noted that the journal of cash flows summary had been distributed earlier by email. There was a discussion about the cost of the trash service and a comment that the trash didn’t get picked up at least one week. He will look into going on an “on call” basis to reduce cost.

Secretary – Strouts stated that several membership cards had been distributed and the remainder would be mailed soon. He noted that Bart Bartholomew had edited the Member’s Handbook for 2008. Consensus was to get 10 copies printed for new members and post the handbook on the website for everyone else. There was a discussion about the bylaws and determined that the version on the website was the most current. Strouts will review the minutes for any additions and report at the next meeting if any editing of the bylaws is necessary. There was a discussion about the procedure to remove boats from the Club grounds when dues and fees were unpaid and the owner could not be contacted.

Race Director -- Mullen reported that he would serve as race director for the Liebler Race. Consensus was for a noon Captain’s Call on Sunday, May 25. Someone is needed to fill the race director’s spot.

Social Director -- No report.

Old Business:

Enclosure – It was noted that the latrine enclosure still needed a bench to be built and door.

Tractor Shelter – Frey noted that the tractor shelter needed to be enclosed with tin.

Youth Sailing – Strouts reported that Sea Scout Ship #5074 had secured Wynne Beers, a young officer stationed at Ft. Riley, as the new skipper. There will be a planning meeting on May 7 with prospective members to get the group restarted. Strouts noted that he was serving as treasurer and liaison with BVYC for the group and requested that the youth sailing funds be transferred. van Swaay will write a check. Strouts also reported that preliminary work was underway to assemble an Optimist Pram club for younger sailors. Henry Otto will be meeting with the Manhattan Optimist Club to see if they would be will to support this group. He is also in contact with other sailing clubs to see where used boats might be available.

Events Calendar – A motion was approved to the addition of a Club Photo Opportunity on May 10 at 1PM to the Schedule of Events. Mullen will coordinate. Strouts will host a social event on June 21 at the club for christening boats. It was noted that there would not be a Board meeting in July. Frey will host a social event on August 16, maybe a moonlight sail. It was noted that September 19 “National Talk Like A Pirate Day” has no associated planned activity with the Club. Strouts will make these changes and get an updated schedule posted on the website.

New Business:

The Otto’s will host a club brunch on Saturday, May 24 at the Club, weather provided. Details will be distributed by email. This may be an opportunity to raise funds for the Opti-Pram club.

The Liebler Long Distance Race will be held Sunday, May 25. Captains Call at noon. Mullen will be serving as race director.

Mystery tenders have all been accounted for.

Budget – There was a discussion about re-allocating expenses in the budget. No action was taken. It was requested that all bills submitted for payment should indicate the account to which they should be attributed.

COE Inspection – This usually occurs in late May or early June. We have not yet been notified of the date. Frey & Mullen will work together to see that the fire extinguishers have current test dates. Frey will plan to be available for the inspection.

Bulletin Board – It was suggested that the bulletin board at the club be moved to a location inside the shelter to protect it better from the weather.

The next board meeting is scheduled for 6:30, June 2 at the Club and hosted by Wayne Martin.

Meeting adjourned at 7:30 PM.

Respectfully submitted,

Daryl Strouts

BVYC secretary