Blue Valley Yacht Club

Board Meeting Minutes of October 6, 2008

Hosts: Bob and Jane Mullen

Directors Present: Frey, Martin, van Swaay, Mullen, Strouts, R. and K. Shaw

Directors Absent: Ottenheimer

Others present: none

Call to Order by Commodore Frey at 6:30 PM at the Bob and Jane Mullen home.

Approval of Minutes: The September minutes of the directors meeting were approved as printed.

Reports:

Commodore – Frey declared the Fall Workday a success with many members participating and a great deal of work accomplished. He also noted that some boats have been moved for mowing.

Vice Commodore -- Martin reported on the grounds projects completed on Workday and commented that the new curtains would be stored in the shed for winter. A suitable container will be obtained to prevent the mice from getting to them. Winterization Workday plans will be established at the next board meeting.

Rear Commodore – Mullen stated that dinghy dock is now securely anchored and repairs were made to the main dock. He will improve the dock anchor chains in the near future with no anticipated cost.

Treasurer – van Swaay discussed the financial report and differences from the budget.

Secretary – Nothing to report.

Race Director -- No report.

Social Director -- The Shaw’s reported that food cost for Workday and Pig Roast cost was $438.07. Both were well attended.

Old Business:

Board Vacancies – Mullen reported that the following members have agreed to stand for election to the Board -- Jonathan Mahorney, Race; Jim Crespino, Social; Matt Lloyd, Rear Commodore. All other positions will be slated with the incumbents.

New Business:

Fall Banquet – K. Shaw presented several alternative locations for the Fall Banquet. A motion was passed to hold the function at the Clarion hotel and charge $15 per person. The club will make up any difference. Maarten van Sway will present “Cold Water” about his recent trip to Antarctica. Strouts will produce the program and provide a laptop computer and projector.

Annual Awards and Presentations – At the Fall Banquet, Frey will select and present the Commodore’s Award and Mullen will present the race trophies.

Social Membership Idea – A request from Henry Otto regarding consideration of offering a Social Membership category was received and discussed. A motion was approved to consider Social Memberships and appropriate dues on an individual basis, rather than developing a separate membership category.

Optimist Pram Racing – A request was received from the Manhattan Breakfast Optimist Club for a BVYC member to join and act as liaison for an Opti-Pram youth sailing program. Strouts will put a note in the BVYC newsletter to see if anyone is willing to volunteer for this role.

Dock Removal Date – Consensus was to plan to remove the docks from the water during the Winterization Workday on December 6. The walkway de-construction will begin at that time with re-furbishing next spring.

A motion was approved to reimburse Jim Crespino for 2 lightweight tables purchased for use at the Hog Roast and subsequent Club events.

The next board meeting is scheduled for 6:30, November 3, to be hosted by Maarten van Swaay.

Meeting adjourned at 7:30 PM.

Respectfully submitted,

Daryl Strouts

BVYC secretary