Board Meeting Minutes of September 8, 2008
Host: Ron Frey
Directors Present: Frey, Martin, van Swaay, Mullen, Strouts, Ottenheimer and K. Shaw
Directors Absent: none
Others present: none
Call to Order by Commodore Frey at 6:30 PM at BVYC.
Approval of Minutes: The August minutes of the directors meeting were approved with a correction to exclude “soft drinks” from the furnishings at the Hog Roast and a deletion of “reluctant” from the title of the acting secretary at the end of the minutes.
Rear Commodore – Mullen reported he has done maintenance work on #1 & #9 moorings and will be working on the broken brace on the walkway and dinghy dock chains during Fall Work Day.
Treasurer – van Swaay answered questions about the financial report. Most projects were under budget. He noted that racing expenses to date were for the Committee Boat registration and replacement rollers for the trailer.
Secretary – Nothing to report.
Race Director -- Ottenheimer reported the Long Distance Race had 5 entrants and was won by Ben DeWitt. He noted that he had made some improvements to the Committee Boat to accommodate the racing signal flags; one of the buoys has a slow leak he has not yet been able to locate; a heavier anchor is need to hold the boat on windy days; the boat needs some repair to the anchoring system for damage that may have occurred during Kansas Sea Base. It is believed that the Kettleson’s have the 2 traveling trophies and they will get them to the club in time for presentation at the Annual Meeting. Commodore Frey will take custody of any unclaimed trophies. There will be no racing for the next two weekends as the Race Director will be unavailable.
Social Director -- K. Shaw reported that reservations are still needed for the upcoming Pig Roast. She reviewed the menu of what will be furnished. There was a brief discussion that 30 pounds of meat should be sufficient for the current number of reservations. She will send an email reminder for the club members to RSVP soon. There was a brief discussion about electricity for the Pig Roast and Mullen volunteered to see that the generator was working for the event. Shaw also noted that she will not be here for the Annual Meeting and asked for assistance with final arrangements for the event.
Old Business:
Pig Roast – see Social Director report
New Business:
Youth Sailing – Strouts showed a video of the 2008 Kansas Sea Base activities. He said that the event was “sold out” with 50 scouts participating and expressed appreciation for the volunteer and financial support from BVYC which made the event possible.
Dock Repair – Mullen said he plans to fix the broken brace on the dock walkway and work on the chains on the dinghy dock during the Work Day. There was a discussion about replacing all the dock board with new plastic boards. Consensus was that this was a good idea but may be cost prohibitive to do all at once. It was also said that this was too big of a project for Work Day and would be much easier once the dock has been pulled from the water. It was decided to talk more about this at the next board meeting and consider pulling the dock for the season in November, utilizing the Winterization Day for additional dock work. It was noted that the dinghy dock could be left in the water longer, but both docks should be pulled before the lake starts to freeze to avoid damage.
Key Situation – Frey & Mullen discussed some recent concerns presented by a member about the gate locks not being properly used. One of the locks was bypassed when the chain was re-attached, making it impossible to open the gate with the bypassed lock. The chains have now been shortened, thus reducing the opportunity for anyone to re-attach them incorrectly.
There was a comment about possible misuse of the John Deere tractor. Members, Sea Scouts and K-State students need to be cautioned about using this tractor for heavier boats. These boats tend to bend the hitch assembly and put an excessive load on the drive system.
Work Day – The following projects are scheduled for completion during the Fall Work Day:
Board Vacancies – There was a discussion about slating incumbents for re-election to the Board. The Rear Commodore, Social Director and Race Director expressed a desire to retire from their positions. All other directors indicated a willingness to serve another term. Directors are asked to utilize the Work Day and Pig Roast to encourage other members to consider serving on the Board.
The next board meeting is scheduled for 6:30, October 6, to be hosted by Bob & Jane Mullen.
Meeting adjourned at 7:30 PM.
Respectfully submitted,
BVYC secretary