Blue Valley Yacht Club

Board Meeting Minutes of August 10, 2009

(note that there was no scheduled board meeting in July and

this meeting was postponed from the scheduled date of August 3.)

Host: Matt Loyd

Directors Present: Frey, Martin, van Swaay, Crespino, Loyd & Strouts

Directors Absent: Mahorney

Others present: Henry Otto

Call to Order by Commodore Frey at 6:30 p.m.

Approval of Minutes: The minutes of the June meeting of the directors were approved as written.

Reports:

Commodore – Frey reported that the Club has gained 3 new members in the last month – Wes & Deb Hamerly, John & Elizabeth English, and Mark Moser. He also reported that the John Deere lawn tractor has been repaired and is back in service.

Vice Commodore – Martin noted that the grounds are in good order and he still needs to purchase additional bungee cords for the shelter curtains.

Rear Commodore – Loyd reported that the harbor is in good shape and that mooring service has been completed for the season, including the installation of a heavy duty mooring to accommodate a 31’/11,000 pound boat.

Treasurer – van Swaay requested and received approval for additional accounting categories to track the purchase and sale of club merchandise as well as harbor repair items. He brought up the issue of what to do with an overpayment of fees and consensus of the Board was to refund the balance. He had received a letter from the Corp of Engineers that the Club would need to certify that facilities were compliant with applicable electrical codes. Frey volunteered to follow up on this.

Secretary – No report.

Social Director – Crespino reported he is working on plans for the upcoming Fall Hog Roast.

Special – Henry Otto updated the Board on the status of the Blue Valley Youth Sailing Foundation and the youth sailing programs. Sea Scouts has approximately 10 boys and girls registered; scout parents are actively helping; Greg Shewfelt has been appointed as Skipper and has a son in the group. Kansas Sea Base will be held the coming weekend and is near capacity on registrations; many BVYC members and others are volunteering again this year to fill various needs. Otto had visited the Nenesca and Walnut Valley yacht clubs to review their Opti-dinghy sailing programs. Both groups offer several sailing camps throughout the summer to teach sailing. Consensus was that this might be the best way to organize a program at BVYC. It was suggested that the Club sponsor one or more youth and parents to attend one of the other programs and return with ideas for our program. Otto also noted that the Optis under construction are nearly completed and that the local Optimist Club has pledged $250 toward the program in 2010.

Before Sea Base, van Swaay will be making arrangements for a trash pickup. He noted that Tuesday is when the service can pick up the trash and he would like to be advised early on Monday’s to make arrangements when the dumpster is full.

Old Business:

John Deere replacement – Martin reported that he had looked into a couple of options for replacing the John Deere lawn tractor. He has recently been using a 28hp Craftsman professional lawn tractor and believes something like this would work nicely for about 2/3rds the price of a similar John Deere. Consensus was that we should consider something of professional quality rather than one for home use. Hopefully the current tractor will last through the season and a new one may be considered in the spring.

Generator – Martin presented information on a new 8750-watt multi-fuel generator available for approximately $1800. This would be more than adequate to serve the club needs. This will be considered again at a future meeting if funds are available.

Committee boat – The desire for a dependable committee boat was again discussed. It was suggest that putting a larger motor (15hp) on the work barge and some other minor modifications could make it useable as a platform for races and other club needs. Consensus was to continue to consider this option and possibly sell the committee boat.

Fall Banquet – It was noted that the currently scheduled date of the Fall Banquet, November 7, is the same as the K-State/KU football game in Manhattan. In order to avoid potential conflicts with members on this date, the consensus was to move the Banquet to Friday November 6. Crespino and Loyd will contact Meadowlark Hills as a possible location.

New Business:

Fall Workday/Hog Roast – Crespino is working on arrangements for the Hog Roast, September 19. Information will be emailed to the membership.

Orphaned boats – The consensus was to start the procedures to remove the boats that have been left behind by previous owners with fees remaining unpaid. Strouts will send letters of notice to the last known owners.

No parking zone – It was discussed that several people have been using the area on the south side of the boat ramp to park vehicles and that this area is generally reserved as a sail drying area. Frey will email a reminder to members. Additional signage may be needed to call this to everyone’s attention.

Announcements:

The next board meeting is scheduled for 6:30 p.m., September 14, hosted by Ron Frey.

Meeting adjourned at 7:37 p.m.

Respectfully submitted,

Daryl Strouts, BVYC secretary