Board Meeting
Minutes of February 2, 2009
Host: Jim Crespino
Directors Present: Frey, Loyd, van Swaay, Crespino & Strouts
Directors Absent: Martin & Mahorney
Others present: none
Call to Order by Commodore Frey at 6:33 p.m.
Approval of Minutes: The minutes of the January meeting of the directors were approved as written.
Commodore – Reported that he and Henry Otto had met with the Manhattan Optimist Club regarding the Opti-dinghy program with favorable results. He also noted putting a new lock on the main gate to the club. The combination is the same as before.
Rear Commodore – Absent
Treasurer – Noted that he had created new accounting categories to record contributions and dispersals for the Blue Valley Youth Sailing Foundation.
Secretary – The first newsletter for the year has been posted to the website.
Race Director – Absent
Social Director – No report.
Old Business:
2009 Budget – A motion was approved to adopt the budget. (Attached)
Opti-dinghy – It was noted that Ruth Miller has molds for building an Opti-dinghy and would like the club to have them. Matt Loyd volunteered use of his garage. The Manhattan Optimist Club has offered $500 to match the $600 already held for this purpose by the Sea Scouts. The Optimists will also help promote the Blue Valley Youth Sailing program, but won’t be a sponsor due to liability concerns.
Mystery Boats – Consensus was to develop an appropriate procedure to deal with boats on the Club grounds that do not belong to members or on which storage fees are unpaid. It was suggested that we progress through these steps:
1) send a registered letter with return receipt to the owner,
2) publish a description of the boat and our intentions for removal in the legal notice section of the Manhattan Mercury
3) petition the court for ownership or other relief
Van Swaay will continue to research ownership of mystery boats. When ownership is determined, Strouts will write a letter to the owner and attempt to get the owner to take responsibility for the boat.
Dock Repair – Wayne Martin has estimated the cost of repairing the walkway at $2500, including one new float. It is anticipated that the re-construction project will take place in March.
New Business:
By-Laws, Regulations & Handbook – Strouts distributed copies of the updated by-laws. These by-laws contain amendments passed in June 2002 and March 2008. A third amendment to the by-laws, adopted in January 2002, was to have dealt with the procedures for removing derelict boats from the club. Strouts has been unable to locate the language for this amendment and in consideration of the current situation to determine ownership of boats it was determined that this amendment may need to be modified or removed. He will continue to research this amendment and contact Henry Otto for a recommendation on removing derelict boats. Consensus was to revisit the by-laws at the next meeting.
A motion was passed to change the Club regulations as follows:
GENERAL REGULATIONS
1. MEMBERSHIP
a. Club membership is open to any
interested person. Dues
have been established at $60.00 per family ($30.00 after August 1st). Annual dues
for renewing membership are $100; for new memberships, $200. Dues are reduced 50% after August 1st. For purposes of this rule,
a family will be defined as all members of the same household. When 2 or more
persons not in the same family are in partnership in a sailboat each must pay
the membership fee.
Strouts will update the Regulations and the Handbook based on this change and present to the Board at their next meeting.
Marty O & Franz S – A motion was passed to waive the winter storage fee for Marty Ottenheimer in consideration of his contribution to the Club as Race Director during 2008. A motion was passed to defer the 2009 dues & fees for Franz Samelson while he was evaluating his sailing situation.
Email
Aliases – Van Swaay reported that web-master
The
next board meeting is scheduled for March 2 at the Maarten van Swaay home,
The meeting was adjourned at 7:25 p.m.
Respectfully submitted,
BVYC secretary
budget.09
5-jan-09
21:02
Proposed budget data for 2009, with 2008 data for reference.
2008
Budget
actual 2008
2009 budget
2,771 Balance carried in
2,923.32 + 5,566.90 +
12,000 Dues and fees received 10,284.00 + 9,500.00 +
275 Youth sailing contributions 554.00 pm
500.00 +
60
900 Social
receipts
675.50 +
700.00 +
total
receipts
16,366.90
+
2,516 Administration
2,261.02 - 2,400.00 -
2,050 Grounds capital
1,077.78 - 1,100.00 -
1,800 Grounds services
2,018.88 - 2,100.00 -
500 Grounds
operations 589.66
-
600.00 -
total grounds
expenditures
3,800.00 -
500 Harbor
capital
0.00 -
450.00 -
400 Harbor
maintenance
403.53 - 3,000.00 -
200 Harbor
operations
0.00 -
200.00 -
total harbor
expenditures
3,650.00 -
500 Racing
capital
0.00 -
250.00 -
250 Racing
operations
92.96 -
250.00 -
total racing
expenditures
500.00 -
1,800 Social expenditures
1,410.61 - 1,500.00 -
New
budget lines:
Miscellaneous
106.48 -
100.00 -
youth sailing transfers
554.00 -
500.00 -
Support for proposed BVYSF 0.00
-
500.00 -
Reserve carried forward
3,416.90 +
Notes:
1. In 2008 dues and youth contributions
were not separated as receipts,
but
a separate account was kept for those contributions. Because I
intend
to carry youth sailing as a separate budget item in 2009,
I split the agreed-on budget
line of $10,000 for dues and fees into
two
lines of $9,500 and $500.
2. In 2008, $22.00 earmarked for youth
sailing were not disbursed.
In the 5-jan-09 meeting the
board approved absorbing those funds
in
the general budget, where they will reduce the banquet costs
of
invited SeaBase guests. Therefore,
no funds earmarked for
youth
sailing will be carried over into 2009.