Blue Valley Yacht Club

Board Meeting Minutes of January 7, 2008

Host: Ron Frey

 

Directors Present:  Frey, Martin, Loyd, van Swaay, Crespino, Mahorney & Strouts

 

Directors Absent:  none

 

Others present:  Henry Otto

 

Call to Order by Commodore Frey at 6:33 p.m.

 

Approval of Minutes:  The minutes of the November meeting of the directors were approved as written.

 

Reports:

       Commodore – Reported a good turnout and progress at Winterization Day.

Vice Commodore -- Reported that the dock walkway had been pulled and dismantled during Winterization Day; facilities have been secured and equipment stored; generator issues.

Rear Commodore – Noted he has been in contact with Bob Mullen and has received a wealth of information regarding his responsibilities and the status of harbor facilities.

Treasurer – Reported that he had been working on an inventory of boats on the club grounds or otherwise ascribed to the club or its members.  Most discrepancies have been reconciled, but a few remain.

Secretary – No report.

Race Director  -- No report.             

Social Director – Has received information from Bob Mullen relative to his responsibilities.

 

Old Business:

None

 

New Business:

       Opti-dinghy/Youth Sailing program – Henry Otto presented a proposal for the Board to consider supporting a broader and restructured youth sailing program.  He noted that the Opti-dinghy sailing program is one of the foremost youth sailing programs in the world and he has secured some tentative interest from the Manhattan Breakfast Optimist Club to support the founding of such a program.  The proposed Opti program would target youth ages 8-16, offering basic sailing opportunities as an alternative to organized sports or other leadership activities.  These youth could then move into Sea Scouts after they are 14 years old, where they would learn to sail Flying Juniors, Lasers and other racing class boats.

       Otto proposed the formation of a separate Foundation, under which the new Opti-dinghy and the existing Sea Scouts programs would be operated.  This would provide an opportunity for non-BVYC members to serve in leadership and oversight roles of this youth sailing organization and at the same time provide a legal separation from BVYC for liability reasons.  The Sea Scout program has already raised $600 and the Optimist Club has made a tentative commitment of $400 toward the Opti program.

       A motion was approved to:

  1. Authorize Otto & Frey to work with the Manhattan Breakfast Optimist Club to secure funding for an Opti-dinghy program.
  2. Authorize the formation of the Blue Valley Youth Sailing Foundation.
  3. Authorize the expenditure of funds (estimated to be slightly more than $100) needed to pay necessary incorporation and other fees.
  4. Enroll BVYSF as a member of the United States Optimist Dinghy Association.

 

       Board member duties -- Frey directed the Board Members where to find their duties and that they should review them.

 

       Unpaid, non-member boat status – The board discussed what the Club might do with boats that do not  belong to Club members and boats for which no storage fee has been paid..  Consensus was that van Swaay should continue to work with the various lists he has to determine ownership of these boats.  Those belonging to non-members will be referred to Strouts who will contact the owners and encourage them to become current members in the BVYC.  The status of any unpaid boats will be reviewed at future board meetings.

 

Schedule of Events Calendar -- The 2009 Schedule of Events Calendar was approved by the board after discussion. 

 

       Membership Application -- Changes to the membership application were considered for 2009.  It was noted that February 9 would be the deadline to receive a $10 early payment discount.  Strouts will contact Bart Bartholomew to make appropriate changes to the membership application and distribute to the membership via email by January 15.  Membership dues for the directors and Webmaster will continue to be complementary for 2009.

 

       Ramp / walkway repair – Martin updated the board on the status of the ramp/walkway repair efforts.  Consensus was to consider resurfacing the remaining ramp/walkway in the spring.

 

       Liability Insurance status – van Swaay noted that he had received the insurance renewal forms and they will be appropriately completed and sent with payment in a timely manner.

 

       Budget for 2009 -- The draft budget was discussed, amended and approved.  (van Swaay will work up the final version for circulation to the board.)  Consensus was to continue the mowing contract with Frey as in 2008.  It was also agreed that the $22 earmarked for youth sailing remaining from 2008 be used to offset the expense of hosting the Sea Scout bosun and his parents at the BVYC annual meeting.  Consensus was to pay for Mahorney’s registration fee ($155) at an upcoming US Sailing – 2009 Racing Rules Seminar presented by North U.  Loyd will be added to the Home Depot charge account.

 

       Next Board Meeting:  February 2, 2009 @ 6:30 PM hosted by Jim Crespino at his home, 4303 Harbor View Road.

 

The meeting was adjourned at 8:15 p.m.

 

Respectfully submitted,

 

Daryl Strouts

BVYC secretary