Board Meeting
Minutes of March 2, 2009
Host: Jonathan Mahorney
Directors Present: Frey, Loyd, van Swaay, Crespino, Martin, Mahorney & Strouts
Directors Absent: None
Others present: None
Call to Order by Commodore Frey at 6:30 p.m.
Approval of Minutes: The minutes of the January meeting of the directors were approved as written.
Commodore – No report
Rear Commodore – No report
Treasurer – No report
Secretary – No report
Race Director – Mahorney reported he had attend the seminar on new rules for racing and found it very informative.
Social Director – Crespino presented information about the upcoming Spring Banquet. Consensus was to hold it at the Chinese Buffett again this year.
Old Business:
Handbook: Strouts presented a copy of the revised handbook. Consensus was to print a hard copy for new members and post it on the website for everyone else.
Opti-dinghy construction: Loyd reported that construction of the Opti-dingies has begun. The jigs have been re-built and wood has been purchased for three boats. Two half-built hulls begun by Ruth Miller are on site. Members are encouraged to participate in the construction project at Loyd’s house every Thursday at 7PM.
Orphan boats: Procedures for disposing of orphaned boats was prepared by van Swaay and reviewed by the Board. Strouts presented a similar document from Henry Otto. A motion was passed to combine the proposal from van Swaay with the information from Otto into one document. The document should include a provision for posting notice in the Manhattan Mercury. The final draft document should be reviewed by Otto for legal conformance. The revised document will be written by van Swaay. Strouts will make another attempt to contact owners of derelict boats, this time by registered mail if he is unable to make contact otherwise.
By-laws: There was a discussion about the requirement for notice when amending the by-laws and whether notice needed to be given to the membership or just the Board. Consensus was to notify the membership via email at least 10 days before the next board meeting of the Board’s intention to amend the by-laws.
Dock Repair Schedule: Martin will obtain the necessary materials and plans to re-construct the dock walkways on March 26-28. He requested 5-6 helpers each day. Van Swaay will start the porta-potti service on April 1.
New Business:
General Regulations:
The
following changes to the General Regulations were adopted. (Note:
underlined words would be inserted; strikethrough words would be deleted.)
1.a: Club membership is open to any interested
person. Annual dues for renewing
membership are set at $100.00, and may be revised from time to time. In addition, new members are expected to pay
an entry fee of $100.00. On reinstatement of a lapsed membership, the Board may
waive the entry fee at its discretion.
Dues are reduced 50% after August 1.
When two or more persons not in a single family own a boat in
partnership, each must pay the membership fee.
2.b: a space is missing in 'themembership'
3.a.1: Members who had assignments during the
preceding season will keep their assignments if dues and parking/mooring fees
are paid by March 1. If necessary, a
waiting list will be created for remaining space and moorings.
3.a.2: After March 1st, assignments will be made
in order of receipt of mooring and dinghy park fees.
3.c: Mooring fees and parking fees will be
reduced to one half of the annual fees for assignments made after August 1st.
4.f: Especially on busy days, members must
limit the time during which boats are kept at the docks. In high winds, let boats stream.
5.b: Report any questionable activities to
a Board member.
5.d: ... If in doubt, lock the gates. [plural]
New rule after 5.d: When more than one lock is used on a
single chain, all locks must be installed in series so that opening any single
lock will release the chain.
Strouts will update, circulate to the board, post on
the website and notify the membership of the changes.
By-Laws
The following amendments to the By-Laws were accepted for formal adoption at the next board meeting: (Note: underlined words would be inserted; strikethrough words would be deleted.)
I.2: ... single person or
family in a single of the same household. ....
I.4: (insert a comma after the second occurrence
of 'Board'.)
II.4: (the last line appears
to be set in a smaller font size than the rest).
II.4: … delivered, either
personally, electronically, or by mail, …
III.2: ... co-holders shall each
be entitled to one half vote ...
III.5: ... time and place
for holding the additional regular meetings ...
III.7: ... ten days previously
III.7 … delivered
personally, electronically, or sent by mail …
III.11: A director elected to fill a the
vacancy ...: .
IV.5: ... and such other duties as that
may be assigned ...
IV.6: ... and such other duties as may be
assigned by the Board ...
IV.7: … and such other
duties as may be assigned by the Board
IV.8: …and such other duties
as may be assigned by the Board
VIII: ... or his agent or attorney, at any
... (insert comma after 'attorney')
IX: The fiscal year of the Corporation
shall coincide with the calendar year.( delete
current sentence)
X: ... if at least ten days’ notice is
given to the membership of intention to alter,
X. Notice may be given either personally,
electronically, or by
Strouts will draft the revisions to the By-laws and circulate to the Board for review. Accepted revisions will be distributed to the membership at least ten days before the next Board meeting.
BVYC Logo: Strouts presented a revised version of the BVYC logo. A motion was approved to adopt the revised logo.
Announcements:
Mahorney noted that sailing groups
in the
The next board
meeting is scheduled for April 6 at the Maarten van Swaay home,
Meeting adjourned at 8:26
Respectfully submitted,
Daryl Strouts
BVYC secretary