Board Meeting
Minutes of October 5, 2009
Host: Matt Loyd
Directors Present: Frey, Martin, van Swaay, Loyd, Mahorney and Strouts
Directors Absent: Crespino
Others present: Deon van der Merwe
Call to Order by Commodore Frey at 6:30 p.m.
Approval of Minutes: The minutes of the September meeting of the directors were approved as written.
Commodore – Frey noted that he had mowed and trimmed the Club grounds since the last meeting; he complimented all on a successful work-day and hog roast; noted that during the work-day the dock cleats had been painted as requested by COE; noted that he had printed and laminated instructions and attached them to the new lawn tractor.
Rear Commodore – Loyd said there are a few moorings twisted on their chains that will need attention by spring.
Treasurer – van Swaay reported the addition of one new member, Greg Wurst, since the last meeting; trash pickup has been scheduled; finances look good since half of lawn tractor cost has been deferred until spring and generator purchase has been delayed.
Secretary – Strouts reported that the Baker boat was missing from the Club grounds so he terminated any further action to provide notice for removal; the next newsletter is scheduled for later this month and he would appreciate receiving articles and pictures.
Race – Mahorney noted that a race was held the preceding Saturday with 4 boats entered; one of the inflatable markers was lost; another race may occur in early November.
KSU Sailing Club – van der Merwe reported that there were only two members in the KSU Sailing Club at present and the future of the group was in doubt. They recently sold a boat in exchange for a more serviceable one and cash to fix up the remaining boats they have. Since the group is not participating in intercollegiate racing, K-State does not provide any funding. He asked the Board to consider some options that would allow student to sail at the Club. Consensus of the Board was to wait until spring and see what the interest level was in the student club.
Old Business:
Tractor – Martin noted that he was able to get free financing for the lawn tractor so took advantage of it to delay full payment.
Generator – After discussion, the consensus was to delay getting a new generator until we had a better understanding of the Club finances in the spring.
Committee boat –Loyd noted that a 10hp motor was tried on the working barge with encouraging results. A 15hp long-shaft motor should be adequate to make the barge useable as a committee boat. Strouts reported that he had some positive results with the motor on the committee boat, but the steering was frozen. He will attempt to free the steering to improve the value of the boat for resale.
Derelict boats – van Swaay circulated a list of boats on the Club grounds with unknown ownership or expired registration. Everyone was encouraged to review the list to help identify ownership. It was noted that several of the boats likely belong to new members.
Nominations – Loyd reported that he had secured nominees for Commodore, Vice-Commodore, Rear Commodore, Social Director and Treasurer. He is still recruiting for Race Director and Secretary. He will check to see that Bart Bartholomew is still willing to serve as web-master and report nominees at the next meeting.
Fall Banquet – Meadowlark Hills has been reserved for the banquet. The program has not yet been confirmed.
New Business:
Late-season Membership – A motion was approved for anyone joining after October 1 and before December 31, that upon payment of full dues and storage fees they would be considered paid through the end of the following year with full membership rights and privileges.
New Board Structure – Several options were discussed for restructuring the Board, including reducing the number and frequency of meetings. Consensus was that this was really a decision of the new Board to address. A motion was approved to recommend that the new Board consider amending the by-laws 1) to add a new position to the Board for a representative appointed by the BVYSF; and, 2) to rename the Rear Commodore office as Past Commodore and establish a Harbor Director position to oversee harbor operations.
To Do List – Frey is compiling a list of recommendations for consideration by the new Board. Consensus was to try to have new and old Board members meet jointly in December to discuss these items and transition duties. This will be discussed further at the next meeting.
Announcements:
The next board meeting is scheduled for 6:30 p.m., November 2, hosted by Maarten van Swaay.
Meeting adjourned at 8:23 p.m.
Respectfully submitted,