Board Meeting
Minutes of September 14, 2009
Host: Ron Frey
Directors Present: Frey, Martin, van Swaay, Loyd, Mahorney and Strouts
Directors Absent: Crespino
Others present: none
Call to Order by Commodore Frey at 6:30 p.m.
Approval of Minutes: The minutes of the August meeting of the directors were approved as written.
Commodore Frey noted that he had mowed the Club grounds twice since the last board meeting.
Rear Commodore Loyd said there were no issues in the harbor.
Treasurer van Swaay reported the addition of one new member, Marc Rose, since the last meeting. Club hats were used as prizes for the Labor Day race and have been charged to the Race budget.
Secretary Strouts reported that Lyman Baker was sent a certified letter regarding the catamaran left on the Club grounds without payment of fees. He has not responded to the request to remove the boat and time has expired for him to do so according to the bylaws. The next step will be to place a notice in the Manhattan Mercury.
Race Mahorney noted that there were 9 boats entered in the Labor Day long distance race and it was quite a sight to see. He has announced the next race to be October 3 with October 4 as the alternate date. He will invite the Sea Scouts to participate.
Old Business:
John Deere It was recognized that the lawn tractor is again non-functioning and believed that additional repairs were inappropriate. A motion was approved to authorize Martin to expend up to $3200, including tax, for the purchase of a new 26hp Craftsman professional lawn tractor.
Generator A motion was approved to authorize Martin to spend up to $1000, including tax and shipping, to purchase a 6500-watt propane generator.
Committee boat Strouts and Loyd were appointed to try some options with the barge to see if a larger outboard motor would allow it to serve as a practical committee boat. A motion was approved to sell the committee boat after the barge was modified with a larger motor.
Derelict boats Strouts will consult with Henry Otto regarding the proper wording of the notice and place it in compliance with the bylaws.
Hog Roast The meat for the Roast has been ordered, anticipating 45-50 people. Frey will email information to the membership asking everyone to bring a side dish to share. Members may bring their own beverage of choice.
New Business:
Electrical Inspection Frey read the letter from the COE requiring the Club to have a licensed electrician complete an electrical inspection of the grounds by January 2010. Frey will respond to the letter and we will need to contract with an electrician to complete the inspection form.
Trophies Frey passed the Memorial Day and Spring Race trophies to Mahorney. It was noted that the Memorial Day race was without a winner and the Spring Race had not been held for the last two years.
Fall Banquet Consensus was that it should be the Commodores decision to select the menu for the fall banquet planned at Meadowlark Hills. Frey will communicate his choices to Crespino.
Work Day These tasks were identified as needing attention at Work Day, September 19:
Frey will bring donuts and juice. Members will be encouraged to participate.
Nominations Loyd was appointed to contact potential nominees for anticipated open positions on the Board. Those positions are Commodore, Vice-Commodore, Treasurer and Secretary. Loyd will report nominees at the next meeting.
Flowers A motion was approved to reimburse Jennifer Martin $50 for flowers planted at the Club this year. These were a nice addition and greatly appreciated.
To Do List Consensus was to develop a list of items and concerns that should be passed on to the new Board of Directors. This will be discussed further at the next meeting.
Announcements:
The next board meeting is scheduled for 6:30 p.m., October 5, hosted by Jim Crespino.
Meeting adjourned at 7:47 p.m.
Respectfully submitted,