January 10, 2012

at Daryl and DeAdre Strout’s home

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Directors Present: Daryl Strouts, Jim Crespino, John Uhlarik, Ken Hays, Chris Becker, Gina Becker, Brian Wells, Joyce Meyer and Bart Bartholomew

Directors Absent: None

Others Present: None

Call to Order: Meeting called to order at 6:33 p.m. by Daryl Strouts

The minutes from the last board meeting, November 7, 2011, were not available so Joyce Mayer moved to dispense with the reading of the minutes; John Uhlarik seconded the motion; the motion was approved unanimously.

REPORTS:

Commodore: Commodore Strouts welcomed the board members and stated that he looked forward to working with them during the year. He encouraged the board members to work together to meet the Club’s goals for the year. He urged the board to look for ways to improve the club with the focus on increasing the number of members and the value of membership.

Vice Commodore: Chris Becker indicated that he was aware of a number of maintenance issues that have been carried over from last year. He will present recommendations to solve these issues at the February board meeting

Rear Commodore: Jim Crespino stated that one of his main goals will be to improve the docks.

Treasurer: John Uhlarik discussed a number of topics listed below:

Maintenance topics: John mentioned two of the maintenance projects that have been carried over. These projects are: 1. mudjacking the slab under the shelter to repair the erosion that has been caused by flooding over the past few years. 2. placing gravel on the driveway. Commodore Strouts requested that these items be discussed in further detail at the February meeting.

Signature card: John reminded that Commodore that he needs to complete a signature card at the UMB Bank

Debit card: John asked the board to consider getting a debit card through UMB. He felt that such a card would make paying bills easier and more immediate.

Social Director: Co-directors Joyce Mayer and Brian Wells reported that they were considering a variety of social events, some of which have been done in the past. Examples of these events are: Sail and Sale, Ice Cream Social, and Movie Night. Joyce also discussed the possibility of having GTM set up a BVYC Theme Store for BVYC unique caps, T-shirts, etc. These items would then be available for purchase on-line.

Secretary: Bart Bartholomew had nothing to report.

Race Director: Ken Hays reported that a third buoy had been purchased. This buoy will allow the race director to set up a traditional three mark race course.

OLD BUSINESS: None

NEW BUSINESS:

Review of Board positions and associated duties: The following additions have been made:

TREASURER:

15. Maintain the official membership roster and distribute it to board members.

16. Mail membership cards to club members who were not present at the work day when cards were distributed

SECRETARY:

6. Distribute Membership Hand Books to new members

Committee appointments: Commodore Strouts discussed the formation and use of committees. He remarked that committees have not been used to any extent in the past. He feels strongly that committees should be used. In his opinion serving on a committee would be good on-the-job training for future board members and would certainly get more club members involved with the operation of the club. He strongly encouraged each board member to organize a committee to assist in carrying out the requirements of his/her position.

2012 Schedule of Events: A draft schedule of events was analyzed. Numerous changes were made. Daryl Strouts will incorporate the changes and distribute a new schedule for the boards review before the secretary posts the schedule on the web site. Brian Wells moved that the calendar of events be approved as modified; John Uhlarik seconded the motion; the motion was approved unanimously.

Membership application, dues and fees: The application was reviewed and the decision was that it should be used as is for the 2012 sailing season. The proposed February 3 deadline for a $10 reduction in dues was considered feasible. Bart Bartholomew moved that the dues and fees for the 2012 season remain the same as they had been for the 2011 season; Ken Hays seconded the motion; the motion was approved unanimously.

Liability Insurance: John Uhlarik discussed the application forms for liability insurance from The Davis Agency; this is that same agency that has insured the Club for the past several years.

Jim Crespino moved that the Club purchase the Primary Policy of the 2012 Regatta Liability Insurance Program for the fee of $365; Chris Becker seconded the motion; the motion was approved unanimously.

John Uhlarik moved that the Club purchase the General Liability Policy of the 2012 On-the-beach General Liability Program for the fee of $350; the motion was seconded by Ken Hays; the motion was approved unanimously.

Budget: Commodore Strouts issued the following guidance to board members for their use in preparing budget items to be presented at the February board meeting:

1. Create programs to consume the funds that are taken in this year.

2. Consider programs such that each member will receive a return of approximately half of their dues in social events.

3. Consider making significant upgrades to the club’s facilities and programs such that people moving into the community will want to become members.

Debit Card: Brian Wells moved and Gina Becker seconded that John Uhlarik be authorized to get a debit card from UMB Bank. The motion was passed unanimously.

Theme Store: The board encouraged Joyce Mayer to proceed in establishing a Theme Store for BVYC items through GTM.

Membership Roster: Bart Bartholomew was instructed to post a membership roster on the web site in an area accessible by members only.

Point of Contact on web site: Bart was instructed to determine the least risky way to have a means of contacting one or more of the board members via a link/email address/phone number that is shown on the web site.

Link to Facebook page: Jim Crespino reported that he has started a Facebook page for the Club. It was agreed that this page should be linked to the Club’s web site.

Key control: There was a general discussion about control and whereabouts of keys for the various locks that appear on the gate. This topic needs further action.

Adjournment: The meeting adjourned at about 8:07 p.m.; the next meeting will be on February 7 at Bart and Mary Bartholomew’s home.

Minutes respectfully submitted by Bart Bartholomew.